Pricing & Packages.

Be present. We’ll run the show—weddings, nonprofits, and community events in Greater Austin.

tables and chairs set up for fundraiser outside at sunset

Full Coordination

Starting at $2,500 (typical $3,000–$5,000)

Calm, comprehensive planning from concept to send‑off.

Safe Families For Children Staff Greeting Guests at Fundraiser

Day-of Coordination

Starting at $600 (typical $800- $1,100)

We step in 6–8 weeks out and run the day start to finish.

candle lit dinner table

Private Dinners

From $750 coordination & hosting (+ menu at cost)
Chef‑curated, intimate experiences at home, venue, or outdoors.

Josh Guerro speaking at Safe families fundraiser

Events on Retainer

From $900 a month

Treat us like an extension of your team.

Full Coordination.

For couples and hosts who want a partner from “yes” to last dance.

  • Vendor research & shortlists · budget tracking · contract timeline

  • Design support (mood board, layout plan, rentals guidance)

  • Monthly planning calls · shared checklist · master timeline

  • All vendor communications & confirmations

  • 1 venue walk‑through + rehearsal logistics included

  • Full event‑day management with lead coordinator (+ assistant as needed)

$2,500+

safe families cocktail hour
connect four yard game with guests in the background
the original blacks bbq serving food at fundraiser

Day-Of Coordination.

Make it feel effortless without doing it all yourself. We step in 6–8 weeks out.

  • Bronze — $600
    Up to 6 hours on‑site · vendor check‑in · timeline support · ceremony/reception oversight (minimal setup) · guest direction · discreet problem‑solving · emergency kit access

  • Silver — $800
    Everything in Bronze + décor setup for client‑provided items (excluding florals) · personal assistant care for couple/host · timeline management for smooth transitions · end‑of‑night pack‑up

  • Gold — $1,050
    Everything in Silver + one planning meeting (60–90 min) · venue walk‑through & layout review · customized final timeline · week‑of vendor confirmations · décor/signage plan · support booking 2–3 remaining vendors (as needed)

Staffing scale: Up to ~150 guests = 1 lead; 150–250 or décor‑heavy = lead + 1 assistant; 250+ or multi‑space = lead + 2

chalkboard sign showcasing where guests should go

Private Dinners.

Chef‑curated, intimate experiences.

  • Menu planning with dietary accommodations (chef‑partnered)

  • Table design & décor styling (rentals coordinated as needed)

  • Setup, service flow, and strike

  • Intimate Dinner (≤12 guests)— from $750 coordination/hosting + $45–$95/guest for food

  • Pop‑Up or Backyard Supper (20–40 guests)— from $1,100 coordination/hosting + per‑guest menu

Add‑ons: Rentals, bar service, custom place cards/menus

Events On Retainer.

Treat us like an extension of your staff during busy seasons.

  • Starter — $900/mo (up to 10 hrs/mo)

  • Standard — $1,700/mo (up to 20 hrs/mo)

  • Pro — $3,200/mo (up to 40 hrs/mo)

    • Overages: $85/hr. Rollover: up to 25% rolls 30 days.

Hours + Event Credits (Annual):

  • Essentials — $1,050/mo
    10 hrs/mo + 2 Standard Event credits (10‑hr day‑of) + 2 Mini Event credits (5‑hr) per year.

  • Impact — $2,100/mo
    20 hrs/mo + 4 Standard Event + 2 Mini Event credits per year.

  • Enterprise — $4,000/mo
    40 hrs/mo + 6 Standard Event + 4 Mini Event credits per year.

Add credits anytime:

  • Standard Event(10-hr)— $800/$950/$1,050 (Bronze/Silver/Gold)

  • Mini Event (5-hr) —$450–$600.

raffle item on display with yeti cooler
pre event coordination meeting with three people talking in front of a projector screen
the original blacks bbq serving bbq

Add-Ons.

Because every event is different. Mix in rehearsal, décor, guest logistics, and week-of confirmations to match your vision and pace.

  • • Extra planning meeting (60–90 min) — $125
    • Floor plan & seating chart build — $150
    • Design board + rentals sourcing (up to 3 vendors) — $225 (each add’l vendor +$75)
    • Custom signage/menu design (print‑ready) — $150/page (printing at cost)

  • • Ceremony rehearsal — $250 (up to 2 hrs)
    • Second ceremony / offsite cueing — $150

  • • RSVP/guest list management (setup + ≤150 guests) — $250 + $75/mo
    • Transportation/shuttle coordination — $200
    • Hotel block coordination — $125
    • Permits/COI handling — $125 + fees

  • • Day‑before load‑in supervision (≤3 hrs) — $250
    • Candle/centerpiece assembly & table styling (≤20 tables) — $225 (each add’l 10 tables +$75)
    • Dessert/coffee bar setup & service plan — $150

  • • Beverage shopping list & quantities — $100
    • Bartender/vendor sourcing (shortlist + intros) — $100 (staffing by vendor)
    • Cake cutting & boxing station — $75

    • Charcuterie Board Build (serves ~8–12): $175 styling & setup + ingredients at cost (avg $9–$15 per guest)
    • Charcuterie Table Build (grazing table, ~40–100 guests)— $350 styling & setup + ingredients at cost (avg $9–$15 per guest)
    • Charcuterie Cart Build (mobile/self‑serve, ~20–40 guests)— $250 styling & setup + ingredients at cost (avg $9–$15 per guest); cart rental if needed +$95
    Includes food‑safe styling, risers/levels, seasonal greenery, labels; rentals and disposables at cost.

  • • Week‑of vendor reconfirmations + final ROS (for Bronze) — $150
    • Late‑night teardown extension — $85/hr per staff (after included hours)
    • Same‑day emergency errand/run — $50 + costs

  • For needs outside your package scope or last‑minute requests.

    • Standard hourly (planning/admin): $85/hr (1‑hr minimum; 30‑min increments)

    • On‑call / urgent (<72 hrs): $120/hr + $75 activation (2‑hr on‑site minimum)

    • After‑hours (9:00pm–7:00am) or rush (<24 hrs): $110/hr

    • Holiday/holiday weekend: +25% premium

    • Same‑day site visit: $150 call‑out (includes first hour), then $120/hr

    • Travel: IRS mileage + travel time Retainer clients: on‑call activation fee waived; hourly billed against plan.

Ready to breathe easier on event day?