Private Dinner Planning in Austin, TX.

Create a night to remember—without lifting a finger.


To Be Eventful specializes in intimate, elevated gatherings that bring people together around good food and beautiful design. Whether you’re hosting a milestone birthday, donor dinner, or chef-curated evening at home, we handle every detail so you can relax and enjoy your guests.

What’s Included.

  • ✺

    Concept & Menu Direction.

    Define your event’s vibe, flow, and coursing

    Collaborate on menu design and dietary needs

    Coordinate with your preferred chef or catering partner

  • ✺

    Space Planning.

    Floor plan and table arrangement design

    Flow for greetings, cocktails, and service transitions

  • ✺

    Tablescape & Rentals.

    Curated selections for linens, chargers, flatware, glassware, candles, florals, and place cards

    Sourcing and coordination of all rental vendors

  • ✺

    Staffing & Service.

    Coordination of chef/caterer, servers, and bartenders

    Course pacing and service timeline creation

    Oversight of wine and water service

  • ✺

    Beverage & Pairings.

    Custom bar menu design

    Wine or zero-proof pairings

    TABC compliance and staffing considerations

  • ✺

    Onsite Styling & Management.

    Setup, décor styling, and guest welcome

    Cueing courses, transitions, and background music

    Hands-on management throughout the evening

A chef placing plated asparagus and pink pickled onion dishes in a professional kitchen with a dark background.

Menus.

Four pieces of stuffed and baked dates with cheese and sauce, garnished with fresh herbs on a white plate.
Close-up of a plated dish featuring cooked salmon topped with diced cucumbers and carrots, with spinach and a dark sauce underneath, in a white bowl. Two wine glasses filled with red wine and blurred background elements are visible.

Service Styles.

  • Plated multi-course

  • Family-style

  • Elevated buffet

  • Chef’s counter or tasting menu

Investment.

Our private dinner coordination fee covers planning, setup, and day-of management.
Chef, rentals, and staffing are billed directly at cost for transparency.
We’ll present side-by-side pricing options so you can decide quickly and confidently.

Ready to plan together?

✺ Frequently asked questions ✺

  • We currently offer private dinners only in locations where on-site cooking is possible—such as private residences, estate kitchens, or venues that allow chef access to a full kitchen setup. This ensures every dish is prepared fresh and served exactly as intended.

  • Absolutely. We’re happy to collaborate with your chosen culinary team or introduce you to trusted local chefs we partner with frequently.

  • Yes—we’ll handle sourcing and setup for linens, glassware, florals, candles, and tablescape décor through trusted rental partners.

  • Absolutely. We’ll review existing contracts, coordinate remaining details, and ensure your full vendor team works together seamlessly.

  • Ideally 4–6 weeks for full service, but we can often accommodate shorter timelines depending on availability and vendor access.

  • Yes! We manage all staffing needs, from catering teams to bartenders and support staff, so your evening flows smoothly.

  • We coordinate licensed vendors and ensure compliance with TABC regulations for any event involving alcohol service.