Wedding Coordination.

We believe the best weddings feel natural—like you, amplified.
Our Full Coordination package is designed for couples who want a trusted professional by their side from the very beginning—helping you find your dream venue, build your vendor team, and bring every last detail together into a smooth, joyful celebration.

What’s Included.

  • ✺

    Vision & Budget Buildout.

    Collaborative priorities session

    Realistic budget planning and payment schedule tracking

  • ✺

    Venue & Vendor Sourcing.

    Curated shortlists tailored to your style and budget

    Outreach, proposal comparison, contract review, and booking management

    Complete vendor contact list managed by planner

  • ✺

    Design Direction.

    Inspiration to execution: color palette, rentals, linens, florals, paper goods, signage, and layout guidance

    Visual mood boards and sample design presentations

  • ✺

    Master Timeline & Run of Show.

    Comprehensive production schedule for vendors, wedding party, and family

    Final confirmations with all vendors prior to the event

  • ✺

    Logistics & Approvals.

    Venue walkthroughs and layout coordination

    Delivery and setup schedules, power/AV planning, permits, and rain plan development

  • ✺

    Event Day Management.

    Onsite lead coordinator (+ assistants as needed)

    Vendor load-in/out, styling, cueing, troubleshooting, and end-of-night checks

Popular Add on’s

Close-up of a person's hand holding a black guest list hardcover book or sign with gold lettering. The person's face is partly visible, with the background showing various colored pens or markers organized in a white container.

Guest Management.

Keep every guest in the loop with clear communication and thoughtful hospitality.
Our team handles the details so your friends and family can simply show up and enjoy.

Includes:

  • RSVP tracking and meal selection management

  • Guest list coordination and seating chart support

  • Hotel block setup and transportation logistics

  • Communication templates for schedule, attire, and travel

  • Day-of guest assistance for check-in or shuttle coordination

A wedding ceremony taking place in a wooden pavilion with the bride and groom exchanging vows. Guests are seated on either side, watching the couple. The interior features exposed wood beams and a whitewashed wall, decorated with an arch of flowers.

Rehearsal & Second Ceremony Location Management.

Perfect for multi-day celebrations or couples with a separate ceremony site.
We’ll ensure both locations flow seamlessly so your guests and vendors never miss a beat.

Includes:

  • Coordination and cueing for offsite rehearsal or ceremony

  • Communication with secondary venue and vendor teams

  • Timeline and travel integration between locations

  • Décor setup and removal coordination at both sites

  • Presence of a lead planner or assistant at each location as needed

bouquet of flowers in vase

Creative Styling & Décor Setup.

Bring your vision to life through cohesive, beautifully styled details.
We’ll transform your space into a reflection of your story and design inspiration.

Includes:

  • Décor layout planning and setup (centerpieces, signage, place cards, favors, etc.)

  • Styling for welcome tables, gift tables, or sweetheart tables

  • Coordination of personal items like signage, candles, and photos

  • Final styling walk-through before guest arrival

  • Optional teardown and packing of client-provided décor

crepe crazy catering van serving two guests

Typical Planning Timeline.

  • Booking, vision, and design direction

  • Vendor team confirmed, layouts begin

  • Menu selections, rentals, and floral design finalized

  • Final timeline and confirmations

  • Rehearsal, deliveries, pack-list, and final checks

  • We run it—you enjoy it.

Investment.

Our Coordination package is customized based on guest count, venue complexity, and overall scope of support.
You’ll receive a clear, line-item proposal with no surprises.

Ready to plan together?

✺ Frequently asked questions ✺

  • Full coordination begins at the very start—helping you secure your venue, vendors, and design direction. Month-of focuses only on final logistics and timelines. If you want guidance and support throughout the entire process, full coordination is the right fit.

  • Ideally 9–12 months before your event. This allows us to secure top vendors and guide your vision from the beginning. However, we can accommodate shorter timelines when availability allows.

  • Yes! We serve the greater Hill Country area and beyond. Travel fees are transparent and quoted upfront based on distance and team needs.

  • Absolutely. We’ll review existing contracts, coordinate remaining details, and ensure your full vendor team works together seamlessly.

  • We specialize in weddings up to 250 guests but can scale our team for larger celebrations. Whether intimate or grand, we bring the same level of precision and care.

  • Yes! Design direction is included in full coordination. We’ll create a cohesive aesthetic through curated rentals, florals, stationery, and layout planning.

  • After an initial consultation, we’ll map out your priorities, budget, and vendor shortlist. From there, we manage communication, timelines, and approvals until the day-of execution.